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The Meeting Room and Conference Room Policy refers to general guidelines and procedures for the use of the library's meeting
rooms. Additional guidelines and rules may be required of groups on a case-by-case basis as the need arises or as the Library Director deems necessary. The City of Bastrop reserves the right
to revise this Policy, as it deems necessary from time to time.
Use of library meeting rooms by any group signifies acceptance of the terms of this policy.
The City of Bastrop is committed to compliance with the Americans
With Disabilities Act (ADA). Reasonable modifications and equal access to
communications will be provided upon request.
Please address questions not covered within this policy to library administration at (512) 332-8881.
The Pressley Meeting Room can hold 50 people with tables or 100 people without tables.
The Maynard Conference Room can hold 10 people seated at one large table.
Download the Reservation Form Here
Please check our calendar for availability. If you have questions, please contact Cary Kittrell.
Maynard Conference Room:
Pressley Meeting Room:
Meeting rooms at the Bastrop Public Library are designed to meet
general informational, educational, cultural, and civic needs including
activities such as discussion groups, panels, lectures, conferences,
seminars, exhibits, displays, storytimes, puppet shows, and films.
To be eligible to use a meeting room you must belong to a club,
organization, nonprofit corporation or for-profit corporation or
There is no charge for the library, City, County, Federal agencies,
nonprofit organizations or clubs to use the meeting rooms. For-profit
organizations and companies will be charged a fee.
The library reserves the right to require written verification of
the official status of organizations reserving our rooms. Such
verification may be in the form of a letter of determination from the
IRS or the Texas Secretary of State.
Use of the Library's meeting rooms by participants does not
constitute Library or City of Bastrop endorsement of materials (written,
audio, etc), opinions, or viewpoints of attendees or participants.
Advertisements or announcements implying such endorsements are not
The library does not discriminate on the basis of race, religion,
ethnicity, gender, disability or age for the use of the meeting room.
Meeting rooms may not be used for social gatherings such as showers, birthday parties, dances, family reunions, etc.
Meeting rooms may not be used for religious services or political
campaigns (religious study groups and political forums that are
sponsored by eligible clubs, organizations or non-profit corporations
All meeting rooms are closed on Sunday, official City of Bastrop holidays and other designated dates.
City or Library needs may preempt any other scheduled event.
Conference room can only be reserved during normal library operating hours per the "Reservation" procedure noted below.
Smoking, tobacco products, alcoholic beverages or illegal drugs are not allowed.
When checking out an after hours key it must be hand delivered to
library staff the following day. Do not place key in book drop. If key
is lost, cost of replacement key will be the responsibility of the
organization or person checking it out and may be deducted from the
Reservation forms to utilize a meeting room or conference room are
available by telephone, in writing, in person, or online. Requests to
use a conference or meeting room will be honored on a first-come, first
served basis. A completed reservation form must be submitted in person
and be on file a minimum of 72 hours prior to the meeting and all fees
and deposits must be paid by this time.
Community Bulletin Board
In addition to the Pressley Meeting Room and Maynard Conference Room, we have a community bulletin board and display case where community members are welcome to share flyers and wares.
Only the following groups/events may submit a flyer to be posted:
Flyers must be 8.5x11", no larger, and are to be submitted at the Reference Desk. Flyers posted without permission by library staff will be taken down.
Because they may be seen by children or adults, all content on the flyers must meet what is generally known as "a standard acceptable to the community".
Please view our policies concerning the bulletin board.
Only the following events/organizations may submit a flyer to be displayed on the bulletin boards:
Flyers must be no larger than 8.5x11 and are to be submitted at the Reference Desk.
They are removed after two weeks, when they are no longer timely, or when space is required for more current items
Exhibits in the library are seen by anyone who walks into the building both children and adults who may have various degrees of sophistication. Exhibits must therefore meet what is generally known as - a standard acceptable to the community.
Please view our policies concerning the community bulletin board.
BPL has one glass case for displays of interest, information, and enlightenment to the community. Individuals, organizations, or community groups engaged in educational, cultural, intellectual, or charitable activities are encouraged to use the library’ s display case.
Displays will stay up no less than one week and no more than four weeks.
Please email Cary Kittrell in order to express an interest in utilizing the display case. She will work with you to reserve your month.
Displays are available to anyone who visits the library-both children and adults. Displays must therefore meet “an acceptable standard to the community.”
Please view our policies concerning the display case.
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