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Pavilion Rental Information 

  • Please call (512) 332-8920 to make an appointment to come in & reserve the pavilion. 
  • You may also email Victoria Herbrich at vherbrich@cityofbastrop.org for more information.
  • All reservations MUST be made IN PERSON.  Rental and Deposit fees are due at that time.
  • Pavilion rentals cannot be tentatively held over the phone or email. 
  • Reservation hours are from 8:00 am - 3:00 pm.
  • Reservations for Saturday and Sunday pavilion rentals must be made by 3:00 pm on Thursday of the same week.
  • Alcohol is not allowed in parks per City Ordinance.
  • Park Hours: 6:00 am-10:00 pm

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Description of Non-Commercial Fees RENTAL FEE DEPOSIT
Groups of less than 100 - exclusive use of ONLY pavilion $50.00 $50.00
Groups of 101 to 200 - exclusive use of ONLY pavilion $100.00 $150.00
Groups of 201 to 300 - exclusive use of ONLY pavilion $150.00 $250.00
Groups of 301+ and weddings, political rallies, church services, or similar activities

Call PARD office - special event fees

Call PARD office - special event fees

Exclusive use of Multi-Purpose Field Call PARD office Call PARD office

 

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Fee and deposit are due at the time reservation is made. 

  • Check or only post office-issue money orders made payable to City of Bastrop. 
  • No cash. No debit/credit cards.
  • There is a service charge on a returned check, as set by the District Attorney’s office. 
  • Damage or maintenance as a result of the rental will be charged against the deposit. 
  • Request for security deposit and/or other fees will be submitted by the Finance Department and mailed by check if city property is clean & free of litter and not damaged. Expect to receive the refund check via US mail 4 to 6 weeks after rental date.

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Rental ensures exclusive use of ONLY the pavilion and adjacent BBQ pit. 

  • If the BBQ pit is requested, renter must pick up BBQ pit key on the Thursday or Friday (before 3:00 pm) prior to the weekend reservation; OR if reserved during the week, key can be picked up the day before (no later than 3:00 pm). 
  • Please call the Parks & Rec office before coming to pick up the key. The hours to pick up the BBQ pit key are from 8:00 am - 3:00 pm.
  • The key must be returned the following Monday or Tuesday; OR if reserved during the week, the following week day. 
  • Failure to return the key will result in a forfeit of the deposit.

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If you encounter ANY problems at the Pavilion, please call:

(512) 332-8920 business hours      (512) 332-8830 after hours    (512) 332-8600 police 

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Reserved areas are inspected by Parks personnel on Monday and Friday.  Security cameras are in place, as well.

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  • Personal BBQ pits must be set up away from pavilion, other structures, and trees, and must be monitored at all times.  Do not dump coals in trash or on ground—bring appropriate container and fill with water to cover hot coals.

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  • NO -- piñatas, alcohol, glass containers, confetti eggs, water balloons, pools, Slip-N-Slides, sprinklers, inflatable play areas (bounce houses), rock-climbing walls or similar items, horses, or farm animals (petting zoo) allowed.

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Revised: 08/18/2017 10:30 am

Refunds and Cancellations:

Requests for refund of security deposit and/or other fees will be submitted by the Parks and Recreation Department to Finance and mailed by check, if city property is clean and free of liter & damage. Expect to receive refund 4-6 weeks after rental date. 

  • Cancellation due to RAIN OUT
    • Renter MUST email vherbrich@cityofbastrop.org or contact the Parks & Recreation Department at 512-332-8920, by the next business day to receive FULL refund of fee and deposit. 
    • Failure to contact the Parks and Recreation Department by the next business day will result in only a refund of the deposit. 
    • Rain-out in rented area will be confirmed by Parks and Recreation Employee. 
  • Refund of deposit and fee if cancellation is secondary to construction and/or maintenance of said facility
  • Refund of deposit and fee if cancelled via email or phone call to the Parks and Recreation Department 5 business days or more PRIOR to rental date. 
  • Refund of deposit ONLY if cancelled via email or phone call to the Parks and Recreation Department LESS THAN 5 business days or before the Thursday of the week of a weekend rental, as Thursday is the cut-off day for weekend rentals. 
  • NO REFUND of fee or deposit if cancelled after the Thursday of the week of the weekend rental.

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Revised: 03/07/2017 1:15 pm

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