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Collection Development Policy For Bastrop Public Library August 2004
Reviewed September 2006 with no appreciable changes Reviewed February
2009 with no appreciable changes (Some grammar corrections and rewrite
of certain words or sentences, but no substantive changes)
The library's collection development policy is intended for use by
the library staff, library advisory board, governing officials and
community members. It provides information about the library and
community, the scope of the collection, the library's goals for
providing information, and specific practices for selecting and
maintaining books and other library materials.
Life long learning
Addresses the desire for self-directed personal growth and
development opportunities: The library will provide and maintain an
extensive collection of circulating materials on a wide variety of
topics in which the general public has a sustained interest.
Current Topics and Titles
Helps to fulfill community residents' appetite for information about
popular, cultural and social trends and their desire for satisfying
recreational experiences: The library will provide a current collection
with sufficient copies of titles in high demand to ensure customer
requests are met quickly. Materials will be offered in the formats and
in the languages people want and will be selected primarily on the basis
of local demand.
Addresses the needs of people to meet and interact with others in
their community and to participate in public discourse about community
issues: The library will provide public space for meeting and gathering
that is recognized as inviting, neutral, and safe by all individuals and
groups in the community.
Local History and Genealogy
Addresses the desire of community residents to know and better
understand personal or community heritage: the library will provide a
significant collection of materials and other resources that chronicle
the history of the community. Family histories and genealogical research
tools will be provided and the library will maintain special
collections of historical interest including photos and archival
The mission of the Bastrop Public Library is to provide free and
unrestricted access to informational, educational, cultural and
recreational library materials and services in a clean, comfortable,
secure environment for people of all ages.
The library serves the general public. The general public includes
but is not limited to casual readers, students, retired persons,
Spanish-speaking population, visitors and genealogists.
The library adheres to the Democratic principle of free access to
library materials for all people in the community - regardless of race,
age, sexual orientation or socio-economic status - outlined in documents
developed and approved by the American Library Association.
Responsibility of the customer
The library realizes that some materials are controversial and that
any given item may offend some customers. While the library staff is
available to assist individuals and groups to select material, the
ultimate responsibility for the choice of materials lies with the
Responsibility for children's reading
The Bastrop Public Library provides access to its materials to all
patrons. Responsibility for children's use of library materials rests
with parents and legal guardians. Collection development decisions are
not restricted by the possibility that children may obtain materials
that their parents consider inappropriate. The Library believes that
individuals have the freedom to choose their own reading material and
that it is the right and obligation of parents to develop, interpret,
and maintain their own values in their family.
The following American Library Association documents are included at the end of this policy:
Books and other library materials will be selected to meet the stated
collection goals in Section 1 of this policy. Considerations include:
Ultimate responsibility for material selection rests with the
Director who operates within the framework of policies. All staff
members may participate in the selection of Library material.
A patron may request that a particular item be purchased. Items will
be purchased at the director's discretion if they meet the guidelines of
the Collection Development Policy and funds are available. A Purchase
Request Form is available at the circulation desk.
The library collection includes informational, educational and
recreational library materials for children and adults, including both
English and Spanish-language materials.
The library will collect and maintain materials in a variety of
formats. Dependent on user demand, budget constraints, space
considerations and suitability, new formats will be periodically added
to the collection. Older formats (e.g., phonograph records, filmstrips)
will be phased out as user demand declines.
Formats for library materials include but are not limited to:
The library maintains the following special collection(s):
TEXANA - a circulating collection of books, maps,
periodicals, videocassettes and audiocassettes on the topic of Texas.
Materials are added to this collection selectively, based on
availability and relevance to the community.
LOCAL HISTORY/GENEALOGY - a noncirculating
collection of books, newspapers, microforms, maps, cemetery records,
periodicals and reference materials relating to local history and
genealogy. Many of the materials in this collection are "one-of-a-kind"
and cannot be replaced; therefore, they are available for use in the
library only. Books and other materials are added to this collection as
they become available for purchase, and through donations of materials
in good physical condition that meet the library's criteria for
relevance. Bastrop High School Year Books are also maintained but
dependent upon receipt from BISD.
YOUNG ADULT - The library selects materials written
especially for the young adult audience, ages 14-19. The materials are
selected from reviews and notices of award winning books in this field.
These materials may contain topics and issues which are intended for a
mature teen audience.
In consideration of user demand, appropriateness for the collection,
budget and space constraints, and other information sources available in
the community (e.g., school libraries, community college library, and
the Internet), the following types of materials will not be collected or
maintained by the library:
Traditional forms of information referral will also be practiced.
This includes directing the patron to other agencies that would have the
requested information or other libraries that may have information the
patron is looking for.
The library is pleased to accept gifts and/or memorial gifts from
patrons. Gifts are gratefully and willingly accepted as long as no
restriction is placed upon their use. Items will be accepted on the
basis of their suitability to the library's purposes and needs in
accordance with the library's stated materials selection policy. Use or
disposal of all gift materials will be determined by the library
director or designated staff member. All donated items become the
property of Bastrop Public Library. The library has the right to discard
any gifts in poor physical condition (e.g., brittle paper, water or
mildew damage, torn and/or missing pages).
A gift form is available on request. The staff cannot appraise the value of the donation.
Guidelines for donated materials:
Receipts are given if the donor asks for one. Donors are
responsible for recording donations and estimating the value of the
materials. Upon request, the donor will be informed that the material
will be used in the collection, placed in the book sale or disposed of
Materials are withdrawn from the collection due to wear, damage,
dated information, or low demand. These materials are not automatically
replaced with the same title, though they may be replaced with a newer
title. The decision for replacement is made with regard to several
The Bastrop Public Library is aware that some materials are
controversial and may offend certain patrons and recognizes the right of
an individual or group to make a complaint about the inclusion of
material in the library's collection. The Library welcomes expression of
opinion by patrons but will be governed by the Collection Development
Policy in making additions to or deleting items from the collection.
Patrons who request the reconsideration of library material will be
asked to put their requests in writing by completing and signing a
"Request for Reconsideration of Library Material".
Upon receipt of a formal written request, the Director will ask for
background information from the Library staff as to criteria used in
ordering the material in question, its place in the collection and
reasons for having the material in the collection. Outside consultants
may be asked for additional information as is pertinent to the subject
in question. The Director will, at the earliest possible date, study the
information provided by the Library staff and respond, in writing, to
the person who initiated the request for reconsideration. The Director
will keep the Library Board informed of all requests for reconsideration
of Library material and disposition of their requests.
In the event that the person(s) who initiated the request is not
satisfied with the decision of the Director, he/she may request a
meeting before the Library Board by making a written request. Upon
receipt of the request, the Board may make the request an agenda item
and the person(s) will be notified of the time and place of the Board
meeting. The Library Board reserves the right to limit the length of
presentation and number of speakers at the meeting. After hearing from
the person(s) making the reconsideration request, the Board will
determine whether the request for reconsideration has been handled in
accordance with stated policies and procedures of the Bastrop Public
Library, will review the background information provided by the Library
staff, will review the position of the patron and will also review the
decision of the Director. Based on the information presented, the Board
may vote to uphold or override the decision of the Director.
The Bastrop Public Library Collection Development Policy is reviewed
every two years so that it adequately reflects changes in in the
library's goals and users' needs. The staff may bring forward issues and
recommendations for the director's consideration as part of the
amendment process for the policy.
Revised 06/23/10 Library Board approved 07/06/10 City Council approved 08/10/10
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