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Definition: Interlibrary Loan (ILL) is the process
that the Bastrop Public Library uses to requests materials from, or
supplies materials to, other libraries. Conditions of ServiceAll
interlibrary loan transactions are made between libraries. All library
users must request an ILL through their home library. The Bastrop Public
Library follows and endorses the principles relating to interlibrary
loan included in the ALA Interlibrary Loan Code, the Texas State Library
and Archives Commission Interlibrary Loan Protocol, the United States
Copyright Law, and the United States Commission on New Technological
Uses of Copyrighted works (CONTU) guidelines and federal and state laws
governing confidentiality of library records.
Users: Patrons requesting an interlibrary loan are
required to have a Bastrop Public Library card in good standing.
Requests are not filled if the patron has outstanding fines or overdue
materials on their record.
Requests: Requests are limited to three items per
patron. The Library reserves the right to limit the number of requests
per patron. If an item requested has a value of $50.00 or more than only
one request per patron is allowed.
Types of materials borrowed: The Library will
attempt to borrow any media. However, most libraries do not loan the
following materials: Rare items, reference materials, bestsellers, video
or other audiovisual materials. When available, staff will supply
contact information from other sources on non-book media (microfilm,
How to request an interlibrary loan: Patrons must
complete an interlibrary loan request form. Information on the request
form must include full bibliographic information that includes author,
title, date of publication, publisher and ISBN. Periodical articles must
contain complete citation information, including author, title,
periodical source, date and/or volume number and page numbers. The
patron must include a current daytime telephone number. Patrons may
request materials via in-person, over the telephone or email, but a
signed interlibrary loan form must be turned in at the library and
payment made before requests are submitted.
Delivery of requested materials: The Bastrop Public
Library submits interlibrary loan requests as quickly as possible. The
delivery of the requested material is contingent upon how quickly the
lending library processes the order and ships the material. A rule of
thumb for the receipt of the requested material is seven to ten business
Conditions of Use: Lending libraries set their own
loan periods and restrictions (such as renewals, in-library usage and
etc.). Failure to return interlibrary loan items on time (date stamped
on wrapper) or to pick up items within three days of notification of
arrival may result in the suspension of interlibrary loan services.
Materials borrowed through interlibrary loan must be returned to the
Bastrop Public Library and not to the lending library. The interlibrary
loan wrapper is not to be removed by anyone other than a staff member.
Charges: The Bastrop Public Library does not charge
for interlibrary loan services. The library does charge $2.00 per item
to cover return mailing costs.
Lost, Stolen or Damaged Interlibrary Loan Items: If
an interlibrary loan item is lost, stolen or damaged, the patron is
responsible for the cost of the item (to be determined by lending
library) and any processing fees charged by the lending library.
Users: The Bastrop Public Library will lend
materials to all established libraries. Those wishing to borrow
materials from the Library must initiate their request through an
Requests: Any decision to loan materials is made at
the discretion of the Library Director or designated staff member. The
borrowing library may request materials through OCLC, fax or ALA form.
What can be Borrowed: The Library does not loan the
following: Reference, local history materials, genealogy, microfilm,
periodicals, audio-books, CDs, videos, DVDs or best-sellers.
Loan Period: The materials are loaned free of
charge. The loan period is four weeks allowing for transit time and
checkout by the patron. All materials are subject to recall. Renewals
are at the library's discretion. The library will notify the borrowing
library when unable to fill a request.
Photocopies: The Library will make 1-50 photocopies
per request. The first 20 pages are free. There is a .10 cents per page
fee after the first 20 copies. Genealogy requests are charged
differently. Please see the Library's genealogy policy for more
Lost, Stolen or Damaged materials charge: The
Library assesses a fee on a lost, stolen or damaged item based on the
cost of the item plus a $5.00 processing fee. All charges are
Updated: 03/11/08--Upon City Council Approval this policy becomes
effective on 10/1/08 Library Board approval: 4/07/08 Bastrop City
Council approval: 8/12/08
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