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Definition: Interlibrary Loan (ILL) is the process that the Bastrop Public Library uses to requests materials from, or supplies materials to, other libraries. Conditions of ServiceAll interlibrary loan transactions are made between libraries. All library users must request an ILL through their home library. The Bastrop Public Library follows and endorses the principles relating to interlibrary loan included in the ALA Interlibrary Loan Code, the Texas State Library and Archives Commission Interlibrary Loan Protocol, the United States Copyright Law, and the United States Commission on New Technological Uses of Copyrighted works (CONTU) guidelines and federal and state laws governing confidentiality of library records.

1. Borrowing Policy

Users: Patrons requesting an interlibrary loan are required to have a Bastrop Public Library card in good standing. Requests are not filled if the patron has outstanding fines or overdue materials on their record.

Requests: Requests are limited to three items per patron. The Library reserves the right to limit the number of requests per patron. If an item requested has a value of $50.00 or more than only one request per patron is allowed.

Types of materials borrowed: The Library will attempt to borrow any media. However, most libraries do not loan the following materials: Rare items, reference materials, bestsellers, video or other audiovisual materials. When available, staff will supply contact information from other sources on non-book media (microfilm, etc).

How to request an interlibrary loan: Patrons must complete an interlibrary loan request form. Information on the request form must include full bibliographic information that includes author, title, date of publication, publisher and ISBN. Periodical articles must contain complete citation information, including author, title, periodical source, date and/or volume number and page numbers. The patron must include a current daytime telephone number. Patrons may request materials via in-person, over the telephone or email, but a signed interlibrary loan form must be turned in at the library and payment made before requests are submitted.

Delivery of requested materials: The Bastrop Public Library submits interlibrary loan requests as quickly as possible. The delivery of the requested material is contingent upon how quickly the lending library processes the order and ships the material. A rule of thumb for the receipt of the requested material is seven to ten business days.

Conditions of Use: Lending libraries set their own loan periods and restrictions (such as renewals, in-library usage and etc.). Failure to return interlibrary loan items on time (date stamped on wrapper) or to pick up items within three days of notification of arrival may result in the suspension of interlibrary loan services. Materials borrowed through interlibrary loan must be returned to the Bastrop Public Library and not to the lending library. The interlibrary loan wrapper is not to be removed by anyone other than a staff member.

Charges: The Bastrop Public Library does not charge for interlibrary loan services. The library does charge $2.00 per item to cover return mailing costs.

Lost, Stolen or Damaged Interlibrary Loan Items: If an interlibrary loan item is lost, stolen or damaged, the patron is responsible for the cost of the item (to be determined by lending library) and any processing fees charged by the lending library.

2. Lending Policies

Users: The Bastrop Public Library will lend materials to all established libraries. Those wishing to borrow materials from the Library must initiate their request through an established library.

Requests: Any decision to loan materials is made at the discretion of the Library Director or designated staff member. The borrowing library may request materials through OCLC, fax or ALA form.

What can be Borrowed: The Library does not loan the following: Reference, local history materials, genealogy, microfilm, periodicals, audio-books, CDs, videos, DVDs or best-sellers.

Loan Period: The materials are loaned free of charge. The loan period is four weeks allowing for transit time and checkout by the patron. All materials are subject to recall. Renewals are at the library's discretion. The library will notify the borrowing library when unable to fill a request.

Photocopies: The Library will make 1-50 photocopies per request. The first 20 pages are free. There is a .10 cents per page fee after the first 20 copies. Genealogy requests are charged differently. Please see the Library's genealogy policy for more information.

Lost, Stolen or Damaged materials charge: The Library assesses a fee on a lost, stolen or damaged item based on the cost of the item plus a $5.00 processing fee. All charges are nonrefundable.

Updated: 03/11/08--Upon City Council Approval this policy becomes effective on 10/1/08 Library Board approval: 4/07/08 Bastrop City Council approval: 8/12/08

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